We are searching for a Facilities-Corporate Catering Coordinator for our client's established insurance firm on the Waterfront in Camden

Temp to Hire
100% in Office
$25.00 an hour

Job Summary: Provides professional customer service support to include facilities, corporate catering.  Supports the Facilities Corporate Catering Events Manager with departmental tasks as needed. Upholds the policies and procedures of the department; and supports the company's infrastructure that reinforces and enhances the brand.

Principal Responsibilities

Concierge Services

• Ability to multi-task, prioritize task/events, work with deadlines while maintaining time management
• Assist with coordinating catering requests for all locations
• Prepares and distributes weekly Meeting/Catering schedule and all related communications
• Review new and/or revised catering request and update weekly schedule as needed including non-catering meetings
• Maintain in-house corporate catering inventories, i.e., stocking/ordering of beverages, snacks and special orders
• Maintain and inventory of special event items, i.e., china, wine glasses, linens, decorative table scape, up lighting etc.
• Ensure all conference rooms are clean and appropriately setup to receive meeting host and attendees
• Assist with coordinating day porters' daily schedule, i.e., meeting set-up/clean-up process
• Ability to be flexible hours to provide support for special events during and after office hours as needed
• Reconciliation of credit card purchases for catering/facilities

Facilities

• Using Microsoft Visio diagramming software creates and/or revises all location floor plans
• Supports the Facilities Corporate Catering Events Manager with office relocations and employee moves
• Assist with processing CSInsider Facilities ticket requests for building related issues
• Prepares and distributes internal email communications regarding cleaning announcements
• Responsible for contacting IT with upcoming meeting and/or event setup requirements
• Ownership of providing parking for large meetings/events. Creation of guest parking passes/working with building contact to secure parking passes for adjacent parking lots
• Gain a proficient level of knowledge of the Lutron system, allowing for changes and adjustments when necessary
• Maintains corporate event signage
• Responsible for communicating with new hire supervisor/managers for office/workstation assignment, creating/installation of new hire nameplate

Requirements

• Demonstrated professional and courteous demeanor
• Excellent customer service, interpersonal, organizational, verbal and written communication skills
• Proficient in Word, Excel, and Outlook; working knowledge of Visio a plus
• Ability to work well independently as well as in a group setting
• Flexibility with working hours between 7:30 am and 6:00 pm (may be later pending event end time)
• Ability to pick up/stack/relocate 20 pound boxes