HR Assistant needed for a long term assignment in Voorhees, NJ
Mid January through Mid September
$25./hr - $28./hr
M-F 8-4:30 or 8:30-5pm with 30 min lunch. 
Fully In Office

The HR Coordinator is responsible for performing a wide range of administrative, support, and clerical duties essential to the Human Resources department, with a primary focus on recruitment, employee records, benefits, and general HR support.

Key Responsibilities

1. Onboarding & Recruitment Support

• Manage the New Hire Process: Coordinate the initial hiring steps, including scheduling pre-employment screenings (drug test, physical, background checks, references).
• Conduct New Employee Orientation: Facilitate the HR portion of orientation, manage paperwork, enter data into HR/Payroll systems (HRIS), and create employee ID badges.
• Maintain Applicant Records: Update the Applicant Tracking System, forward applications to hiring managers, and ensure retention compliance.
• Legal Compliance: Timely verify and process I-9 forms using E-Verify.
• Recruitment Assistance: Support the recruitment process, including attending job fairs as requested.

2. Employee Data & Records Management

• HRIS Management: Accurately enter and maintain all new employee data and process changes/terminations in the HRIS. Conduct periodic audits for data integrity.
• Employee Files: Create, maintain, and file all employee documents and ensure files are complete within legal/policy timeframes.
• Records Retention: Manage the organization and retention of all HR records.
• Reporting: Generate various employee data reports for HR leadership and other managers/directors.

3. Benefits, Payroll & Leave Administration

• Benefits Support: Assist with new hire and ongoing benefits enrollment and process monthly invoices. Must understand benefit plans and COBRA regulations.
• Leave Management: Track and manage FMLA, PLOA, and other leaves of absence, including providing necessary legal and company notices.
• Payroll Assistance: Assist with payroll processing, data entry, corrections, and resolving basic employee payroll questions. HRIS System: Paycom a plus!
• Workers' Comp: Assist with filing injury reports, tracking employees on modified duty, and monitoring injury trends.

4. General HR & Administrative Support

• Employee Relations Support: Process Unemployment requests, Verification of Employment requests, and coordinate Fact-Finding/Appeal Hearings.
• Performance Management: Prepare and distribute new hire and annual performance reviews and track completion.
• Communication: Handle phone calls, incoming/outgoing mail, and respond to internal/external information requests promptly.
• Compliance: Maintain employee bulletin boards with current Federal, State, and Local postings.
• Clerical Duties: Perform general clerical tasks, schedule meetings, and assist the HR Director with special projects (e.g., research, surveys).

Job Requirements & Professional Expectations

• Education: Associate degree or equivalent experience.
• Experience: Minimum of 2 years of hands-on experience in Human Resources (healthcare experience preferred).
• Skills: Strong organizational and communication skills, proficiency in MS Office, and an outgoing, customer-service-focused attitude. Knowledge of employment law is helpful.
• Professionalism: Maintain professional appearance and conduct, adhere to all company policies (including HIPAA and Corporate Compliance), and comply with all safety and regulatory requirements.

Please sent resumes to Sue Whelan at SWhelan@emersongroupinc.com