Part-Time Church Bookkeeper (Tabernacle, NJ)

• Schedule: Part-Time (approx. 15 hours per week)
• Flexibility: Flexible hours, mostly Work From Home
• Onsite Requirement: 1-2 visits per month to pick up physical receipts/vouchers.

Primary Responsibilities

This role handles the complete financial record-keeping for the Church and its affiliated pre-school/daycare, The Grace Place.

 Income & Receipts Management (Weekly/Monthly)

• Record All Income: Input receipts from weekly offerings (general, building fund, etc.) and all Grace Place income (tuition, programs, registrations).
• Digital Giving: Process and record income from online platforms (Simply Giving, Tithe.ly) and prepare journal entries for associated service fees.
• Bank Income: Track and input other income sources from bank statements (e.g., Thrivent, cell tower lease, interest).
• Reporting: Summarize all receipts into the Financial Secretary's Report.

 Expenditures & Disbursements (Weekly/Bi-Weekly)

• Pay Bills: Manage and pay all church and Grace Place invoices and bills (checks and online payments).
• Expense Vouchers: Ensure every expense has a signed "Payment Voucher," verifying:
• Proper authorization signature.
• Correct allocation to the spending plan (budget item).
• Compliance with the approved budget (or proper Council approval for overages).
• Filing: Organize and file all Payment Vouchers monthly.

 Payroll & Personnel Administration (Bi-Weekly/Ongoing)

• ADP Payroll: Prepare and input bi-weekly payroll using the ADP website.
• Journal Entries: Prepare all related journal entries for payroll, ADP service fees, and workers' compensation insurance.
• Timesheets & Leave: Check hourly timesheets for accuracy and maintain records of staff vacation/personal time used and available.

Monthly & Yearly Reporting

 Monthly Duties

• Reconciliations: Reconcile the checking account and balance all Petty Cash funds (Church & Grace Place).
• General Journal: Prepare necessary accounting software journal entries.
• Financial Reports: Generate, copy, and distribute monthly reports (including Actual vs. Planned Expenses) to the Council, staff, and Grace Place Board.
• Meetings: Attend Finance Committee and Council meetings.
• Maintenance: Update the Memorials book and prepare a backup of the accounting data.

 Annual Duties

• Audits & Reports: Support the yearly audit, prepare data for the Congregation Annual Report, and submit the Synod Parochial Report information online.
• Clergy Compensation: Prepare financial data needed to update the Pastor’s salary and housing allowance with the Board of Pensions.
• Budget Prep: Assist in creating the updated yearly Spending Plan for Ministries and presenting it to the Finance Team and Council.
• Record Retention: Print and file all year-end reports and documentation for storage at the church.

Please send resumes to Krysty Valente at KValente@emersongroupinc.com